This tool is designed for importing candidate images (i.e. headshots) en masse into Flow. In preparation for using this tool, all the candidate headshots should be placed into a single folder. The tool uses the headshot name to search for matching candidates that are available in the Flow database and then assigned the images as matches are found.
Headshot filename format
The filename format is composed of 3 sections with each section separated by an underscore character ( _ ):
Format | Example | ||
|---|---|---|---|
| 1 | Last Name | all UPPERCASE letters | LASTNAME |
| 2 | First Name | First letter upper case and the rest lowercase If there is more than a single first name, the names should be concatenated with the underscore character | Firstname Firstname1_Firstname2 |
| 3 | Party Code | a single word with all UPPERCASE letters | PC |
Examples
Generic Format Sample | Specific Sample |
|---|---|
LASTNAME_Firstname_PARTY | TRUDEAU_Justin_LIB |
LASTNAME1_LASTNAME2_Firstname_PARTY | VAN_DER_VEEN_Jessica_NDP |
LASTNAME_Firstname1_Firstname2_PARTY | LEBLANC_Paul_Emile_PC |
Hyphenated Names
Note that hyphenated names are treated as a single word by the tool. For example, 'GOODWIN-CLAIRMONT_Vanessa_GRN' indicates that the candidate's last name is: 'Goodwin-Clairmont' and the first name is 'Vanessa'. The same goes for first names. For example, 'ZHANG_Regan-Heng_GRN' indicates that the candidate's last name is 'Zhang' and the first name is 'Regan-Heng'.
Troubleshooting
Tip
Take a closer look at the log file that is generated by the tool. Most likely there will be some unmatched headshot images after the tool is run, particularly on the initial runs.
The tool tries its best to match the candidate names and party information parsed from the filenames against the information in the Flow database. The most likely cause of these mismatches will be that the candidate names in the Flow database do not match exactly the name parsed from the headshot files.
The simplest way to solve this issue is to modify the mismatching filenames such that the candidate names match exactly and then re-run the tool again. Alternatively, If there are less than a handful of unmatched headshots left, you can opt to use the Flow interface to assign the headshot images to the candidates manually.