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This tool is designed for importing candidate images (i.e.

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headshots) en

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masse into Flow for Elector. In preparation for using this tool, all the candidate headshots should be placed into a single folder. The tool uses the headshot name to search for matching candidates that are available in the Flow database and then assigned the images as matches are found.

Headshot filename format

The filename format is composed of 3 sections with each section separated by an underscore character ( _ ):

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Format

Example

1

Last Name

all UPPERCASE letters
replace all spaces with an underscore character

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_

LASTNAME
LASTNAME1_LASTNAME2

2

First Name

First letter upper case and the rest lowercase
replace all spaces with an underscore character _

If there is more than a single first name, the names should be concatenated with the underscore character

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Firstname
First_name

Firstname1_Firstname2

3

Party Code

a single word with all

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Info

Your system is only as secure as the passwords for your user accounts. It is highly recommended that you use strong passwords for all Flow user accounts. The strongest passwords include a long combination of letters, numbers, uppercase, lowercase, symbols, and other special characters.

 Manage Users

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Info

Note: The System Administrator user account, created as part of the initial installation, cannot be modified or removed. However, the password can be changed.

Current Users

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Info

Notes: 

  • Click on a column header to sort in ascending or descending order.
  • Filter the list of users by: User Name, First Name, Last Name, Email, or Security Group.

Modify Users

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  1. Click Edit to modify the user account. Image Removed 

  2. Modify user account information as needed.
  3. Modify user access as needed. Click the Help (?) button to see the Flow module access for each role in the Security Levels dialog.  
  4. Select or clear the Enabled option to enable or disable the user account in Flow. Disabled users cannot sign into the system or access any Flow functionality; however, should the user account be needed in the future, it can be re-enabled instead of re-created.
  5. Enter a new User Password for the user, if needed. Enter the password again to confirm. Both passwords must match.

  6. Click Save Now.

Expand
titleClick here to see an example of the screen.

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Remove Users

Click Remove to remove the user account. Click OK to confirm.  Image Removed 

Tip

Tip: To avoid removing the user account entirely from the system, consider disabling the user account instead. See Modify Users above for details.    

Elector Security Levels

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Elector Content Groups

Users can be assigned to a content group. Content groups are used to provide group specific content to users who need it. For exmple this is used with the Watchlist groups.

Watchlist groups can be assigned to a content group. If a user is also assigned to that content group they will see the group and its watchlists. This reduces the clutter for a user allowing them to focus on the content important to them.

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Watchlist groups can be assigned to content groups.

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In this section:

Table of Contents
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UPPERCASE letters

PC
LIB

Examples

Generic Format Sample

Specific Sample

LASTNAME_Firstname_PARTY

TRUDEAU_Justin_LIB

LASTNAME1_LASTNAME2_Firstname_PARTY

VAN_DER_VEEN_Jessica_NDP

LASTNAME_Firstname1_Firstname2_PARTY

LEBLANC_Paul_Emile_PC

Hyphenated Names

Note that hyphenated names are treated as a single word by the tool. For example, 'GOODWIN-CLAIRMONT_Vanessa_GRN' indicates that the candidate's last name is: 'Goodwin-Clairmont' and the first name is 'Vanessa'. The same goes for first names. For example, 'ZHANG_Regan-Heng_GRN' indicates that the candidate's last name is 'Zhang' and the first name is 'Regan-Heng'.

Special Characters in Filenames

Filenames can use any character in the current code page for a name, including Unicode characters and characters in the extended character set (128–255), except for reserved characters.

The following are reserved characters in Windows systems and cannot be used in filenames:

  • < (less than)

  • > (greater than)

  • : (colon)

  • " (double quote)

  • / (forward slash)

  • \ (backslash)

  • | (vertical bar or pipe)

  • ? (question mark)

  • * (asterisk)

See also: File and Directory Names in Windows

Troubleshooting

Tip

Tip

Take a closer look at the log file that is generated by the tool. Most likely there will be some unmatched headshot images after the tool is run, particularly on the initial runs.

The tool tries its best to match the candidate names and party information parsed from the filenames against the information in the Flow database. The most likely cause of these mismatches will be that the candidate names in the Flow database do not match exactly the name parsed from the headshot files.

The simplest way to solve this issue is to modify the mismatching filenames such that the candidate names match exactly and then re-run the tool again. Alternatively, If there are less than a handful of unmatched headshots left, you can opt to use the Flow interface to assign the headshot images to the candidates manually.